AI Sidekick for Staffing

The best candidates vanish in 10 days. Are you fast enough?

Top talent doesn't wait. Every slow reply, missed callback, and forgotten follow-up sends qualified candidates straight to a competing agency. AI Sidekick engages candidates instantly, keeps them warm around the clock, and automates your follow-up so you place more people, faster.

Get a Free Consultation See the Math
Staffing agency office with recruiters working
10 days
is all the time top candidates stay on the market before accepting another offer
Shortlister / SHRM
45%
response rate for text messages vs. just 6% for email outreach to candidates
ClearCompany
67%
of candidates who apply through staffing agencies never receive a response
The 2025 Ghosting Index
60%
of candidates drop off entirely if they wait more than two weeks for a response
Staffing Future

Sound familiar?

Your recruiters are sourcing. Candidates are slipping away.

You can't personally respond to every candidate, follow up on every job order, and check in on every placement all at once. But every hour of silence is a candidate who just accepted your competitor's offer.

Monday, 7:45 AM
Hot candidate applies over the weekend
A qualified forklift operator submits an application Saturday afternoon. By Monday morning, two other agencies have already called him. He's placed before your team even opens the inbox.
With AI Sidekick: Instant text goes out within seconds of application. AI confirms availability, collects certifications, and schedules an interview for Monday morning.
Wednesday, 2:15 PM
Client calls with an urgent job order
A warehouse manager needs 8 workers by Friday. Your recruiters are in interviews and on calls. The voicemail sits for 3 hours. The client calls another agency.
With AI Sidekick: Missed call triggers an immediate text. AI captures the job details, headcount, and timeline. Your team gets a structured lead notification instantly.
Friday, 4:30 PM
Placed candidates go silent before start date
You placed 5 workers to start Monday. No one confirmed. Two of them ghosted and took other assignments. Now you're scrambling to backfill over the weekend.
With AI Sidekick: Automated check-in sequence confirms start dates at day 3, day 1, and morning-of. No-show risks get flagged early so you can backfill in time.

How it works

Set it up once. Place candidates faster.

01
We configure your system
We connect to your phone lines and configure your AI with your job categories, application process, and screening questions. Setup takes less than 48 hours — no IT team required.
02
Candidates and clients get instant responses
When a call or application comes in and your team is unavailable, AI Sidekick texts back immediately. It collects candidate info, captures job order details from clients, and books interviews — all automatically.
03
Follow-up runs automatically
Every candidate, placement, and client inquiry gets automated follow-up sequences. Pre-start confirmations reduce no-shows. Post-placement check-ins improve retention and generate referrals.

The math

What slow response times are actually costing you.

Without AI Sidekick
New candidate inquiries per month120
Candidates who never get a response67%
Lost candidates per month80
Avg direct-hire placement fee (20%)$10,000
Placement rate on engaged candidates~15%
Placement revenue lost per month$120,000
With AI Sidekick
Candidate inquiries recovered by text80
Candidates who engage via text45%
Recovered candidates per month36
Avg direct-hire placement fee (20%)$10,000
Placement rate with follow-up~20%
Revenue recovered per month+$72,000
Sources: Top candidate window from Shortlister / SHRM. Ghosting rate from The 2025 Ghosting Index. Text response rate from ClearCompany. Placement fee benchmarks from The Resource Company. Candidate drop-off from Staffing Future.

Pricing

One plan. Everything included.

Monthly Annual Save 33%
$397 /month
$500 one-time setup
  • AI voice receptionist — no more missed calls or voicemail?Answers every call 24/7, handles multiple calls at once, books appointments, and transfers to you when needed. No caller ever hits voicemail again.
  • Two-way SMS — customers text in and book instantly?Customers text your business number anytime. AI responds instantly, answers questions, and books appointments — no staff needed.
  • Handles multiple calls at once — no busy signals, ever?Your AI receptionist handles unlimited concurrent calls. Even if 10 customers call at the same time, every single one gets answered immediately.
  • AI website chatbot — turns site visitors into booked appointments?A chat widget on your website that answers questions about your services, pricing, and hours — and books the appointment before the visitor leaves.
  • Online booking calendar?Customers book directly into your schedule. Syncs with Google Calendar or Outlook.
  • Automated appointment reminders?Automatic text and email reminders before appointments so customers don’t no-show.
  • Automated lead follow-up — no lead forgotten, ever?Leads get automatic text follow-ups until they book or opt out. No more forgetting to call someone back.
  • Google review automation — build your reputation without asking?After every completed job, the system texts your customer a link to leave a Google review. You never have to ask in person.
  • Lead pipeline & CRM?See every lead, conversation, and booked job in one dashboard. Know exactly where each customer stands.
  • Spanish language support?Your AI Sidekick handles calls and texts in both English and Spanish.
  • Reporting dashboard?Log in anytime to see your calls, texts, bookings, and leads in real time.
Book a Demo

No contracts — cancel anytime

Staffing-Specific Questions

You're probably wondering.

It screens. We customize AI Sidekick to ask job-relevant questions — availability, certifications, work history, transportation, shift preferences — whatever your recruiters normally ask in a first call. The candidate's answers are organized and delivered to your team so they can prioritize the best fits immediately.
The messages come from your agency's phone number and are written in a professional, conversational tone. Some candidates may recognize it as automated. Depending on your state's regulations, you may want to include a disclosure — we can add a note like 'This is an automated assistant for [Agency Name]' to the initial message.
AI Sidekick doesn't directly integrate with Bullhorn, JobDiva, Avionte, or other ATS platforms. It handles the initial candidate response and screening separately. Your recruiters enter qualified candidates into your ATS as usual. We can connect via Zapier or Make to push new candidate data automatically.
No-shows are often a communication problem, not a reliability problem. AI Sidekick sends automated check-ins at 3 days before, 1 day before, and morning-of a start date. If a placed candidate goes silent or indicates they can't make it, your team gets an early warning so you can backfill before it becomes a client problem.
Yes. For temp and light-industrial, AI Sidekick focuses on speed — confirming availability, collecting basic qualifications, and scheduling orientations. For direct-hire, it runs a more detailed screening conversation and nurtures passive candidates with follow-up sequences over days or weeks. You set the rules for each workflow.
When a client calls and your team is unavailable, AI Sidekick texts them back immediately and captures the key details — role, headcount, start date, location, pay range. Your account manager gets a structured summary instead of a vague voicemail, and the client gets a response in seconds instead of hours.

Ready to stop losing placements to slow follow-up?

Tell us about your staffing agency and we'll show you exactly how many candidates you're losing — and how to recover them.