AI Sidekick for Property Management

Tenants don't wait. Neither should your response time.

Maintenance requests at 2 AM. Leasing inquiries on weekends. After-hours emergencies that can't wait until Monday. AI Sidekick responds to every tenant and prospect instantly — so you keep occupancy high and tenants happy without being glued to your phone.

Get a Free Consultation See the Math
Modern apartment building exterior
$3,872
average cost per tenant turnover including lost rent, repairs, and re-leasing
LandlordDoc
79%
of tenants want to be able to text their property management company
Text-Em-All
7.0%
national rental vacancy rate — every empty day costs you money
iPropertyManagement
32%
of rental repair costs come from emergency maintenance situations
Bay Management Group

Sound familiar?

You're managing 50 units. The phone never stops.

Between maintenance calls, leasing inquiries, tenant complaints, and after-hours emergencies, there aren't enough hours in the day. Every slow response is a tenant who starts looking at other apartments — or a prospect who signs a lease somewhere else.

Sunday, 11:42 PM
Pipe burst in Unit 204
A tenant calls about water flooding their bathroom. Your office is closed. They call three more times, then post a one-star review out of frustration.
With AI Sidekick: Instant text acknowledges the emergency, collects details, and alerts your on-call maintenance tech. Tenant gets a response in seconds, not hours.
Wednesday, 3:15 PM
5 leasing inquiries pile up during showings
You're walking three prospects through a vacant unit. Meanwhile, five people who found your listing online call and get voicemail. None leave a message. They schedule tours with the complex down the street.
With AI Sidekick: All five get an immediate text. AI Sidekick answers questions about pricing, availability, and amenities, then books showings on your calendar.
Friday, 9:00 AM
Lease renewal follow-ups get forgotten
Seven leases expire next month. You meant to reach out about renewals two weeks ago. Two tenants have already given notice because they assumed you didn't care.
With AI Sidekick: Automated renewal reminders go out at 90, 60, and 30 days. Tenants get a renewal reminder without your team getting involved.

How it works

Set it up once. Every unit is covered.

01
We configure your system
We connect to your phone line and configure your AI with your properties, leasing info, maintenance process, and office hours. Setup takes less than 48 hours with zero tech skills required.
02
Every call gets handled instantly
When a call goes unanswered, the caller gets an immediate text. Your AI Sidekick identifies if it's a maintenance request, leasing inquiry, or emergency — then routes it accordingly. Emergencies go straight to your on-call team.
03
Follow-ups happen automatically
Lease renewal reminders, post-maintenance satisfaction checks, and leasing follow-ups all run automatically. After move-in, new tenants are prompted to leave a Google review of your property.

The math

What slow responses are actually costing your portfolio.

Without AI Sidekick
Missed leasing inquiries per month20
Prospects who never call back80%
Lost prospect leads per month16
Average monthly rent$2,000
Avg vacancy duration (months)1.5
Vacancy revenue lost per month$8,000
With AI Sidekick
Missed inquiries recovered by text-back20
Prospects who engage via text65%
Recovered leads per month13
Close rate with automated follow-up~30%
Additional units leased per month4
Revenue protected per month+$12,000
Sources: Average U.S. rent of $2,000/month from Baselane Rental Market Trends 2025. Tenant turnover cost of $3,872 from LandlordDoc. Vacancy rate data from iPropertyManagement. Voicemail non-response rate from Forbes via SellCell.

Pricing

One plan. Everything included.

Monthly Annual Save 33%
$397 /month
$500 one-time setup
  • AI voice receptionist — no more missed calls or voicemail?Answers every call 24/7, handles multiple calls at once, books appointments, and transfers to you when needed. No caller ever hits voicemail again.
  • Two-way SMS — customers text in and book instantly?Customers text your business number anytime. AI responds instantly, answers questions, and books appointments — no staff needed.
  • Handles multiple calls at once — no busy signals, ever?Your AI receptionist handles unlimited concurrent calls. Even if 10 customers call at the same time, every single one gets answered immediately.
  • AI website chatbot — turns site visitors into booked appointments?A chat widget on your website that answers questions about your services, pricing, and hours — and books the appointment before the visitor leaves.
  • Online booking calendar?Customers book directly into your schedule. Syncs with Google Calendar or Outlook.
  • Automated appointment reminders?Automatic text and email reminders before appointments so customers don’t no-show.
  • Automated lead follow-up — no lead forgotten, ever?Leads get automatic text follow-ups until they book or opt out. No more forgetting to call someone back.
  • Google review automation — build your reputation without asking?After every completed job, the system texts your customer a link to leave a Google review. You never have to ask in person.
  • Lead pipeline & CRM?See every lead, conversation, and booked job in one dashboard. Know exactly where each customer stands.
  • Spanish language support?Your AI Sidekick handles calls and texts in both English and Spanish.
  • Reporting dashboard?Log in anytime to see your calls, texts, bookings, and leads in real time.
Book a Demo

No contracts — cancel anytime

Property Management Questions

You're probably wondering.

Yes. We configure AI Sidekick to identify the type of inquiry — maintenance request, leasing question, rent payment issue, or emergency — by asking the right questions. Based on the category, the system notifies the appropriate person on your team. Leasing inquiries get your pre-configured property details and showing times. You'll need to keep AI Sidekick's property info updated as units turn over.
You define what counts as an emergency — flooding, gas leaks, no heat in winter, break-ins, etc. When AI Sidekick detects one of these situations, it immediately texts or calls your on-call maintenance tech or property manager directly. Non-urgent requests are queued for the next business day with a confirmation message to the tenant.
Not at all. Every response is customized to match your company's tone and communication style. AI Sidekick uses natural language, asks clarifying questions (which unit, what's the issue, how urgent), and gives tenants accurate answers based on your actual property info and policies. If a tenant specifically asks for a person, AI Sidekick lets them know someone will follow up and notifies your team right away.
AI Sidekick doesn't directly integrate with AppFolio, Buildium, or RentManager. It handles two-way SMS, leasing inquiries, and maintenance request intake separately. Your team enters work orders and leads into your PM software. We can connect via Zapier or Make to push data automatically.
The system sends automated lease renewal reminders via SMS and email at intervals you set before the lease expiration date. This gives you more lead time to start renewal conversations. Fast communication also helps with tenant satisfaction — when maintenance requests get acknowledged quickly, tenants feel heard.
Smaller portfolios are actually where this makes the biggest impact. You likely don't have a dedicated leasing agent or 24/7 answering service. If you prevent even one vacancy per quarter by responding faster to leasing inquiries, that's $6,000+ in saved rent alone — far more than the cost of the service. Add in fewer emergency escalation headaches and better tenant retention, and it pays for itself quickly.

Ready to stop losing tenants to slow responses?

Tell us about your property management operation and we'll show you exactly how much vacancy and turnover are costing you — and how to fix it.